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Coronavirus: Information for Community and Village Halls

Published: 8th Jul, 2020

 

Guidance on reopening

During the Covid-19 crisis, support for village and community hall committee members has been available through our advisor, Graham Betts, and our national body ACRE (Action with Communities in Rural England).

Following on from the government's announcement that that village and community halls are allowed to reopen if they wish to (as of 4 July), ACRE has produced detailed guidance for management committees to support the safe reopening of buildings.

Included in the guidance is a step-by-step approach, key considerations, a checklist and risk assessment template.

COVID-19 Information Sheet - Opening your hall after lockdown - UPDATED 30 SEPT 2020
Appendix A - Reopening checklist
Appendix B - Reopening questionnaire
Appendix C - Display poster - UPDATED 30 SEPT
Appendix D - Management of Social Distancing at Community Facilities and Activities - UPDATED 30 SEPT
Appendix E - Sample Special Conditions of Hire during COVID-19 - UPDATED 30 SEPT
Appendix F - Covid 19 Risk Assessment for Community Halls - UPDATED 18 SEPT 2020
Appendix G - COVID-19 Risk Assessment for hirers - UPDATED 18 SEPT 2020
Appendix H - Opening your Village Hall after lockdown
Appendix I -  Playground and Play Equipment signage
Appendix J - Performances in village and community halls
Appendix K - Indoor and outdoor exercise and sport
Appendix L - COVID-19 treatment plan
Appendix M - Test and Trace QR code - UPDATED 30 SEPT

Key points to note  

5 November

The latest update from ACRE gives guidance to village halls and community buildings in relation to the lockdown in England which started on Thursday 5 November.

 It is available to view and download here: Latest Covid information from ACRE

25 September

We have received an update to the Village Hall Reopening Information Sheet from ACRE.  This is expressly devoted to dealing with the Covid Track and Trace 'App' system now established.

The update, Appendix M, is listed above and contains a lot of important detail. Our Village Halls Advisor Graham Betts has given an overview of the main points (below) based on his interpretation, but please read through the update for the full information and link to website giving the QR Code.

Graham said: "You, the Trustees, must get an NHS QR Code for the Village Hall. This must be available for scanning at events that YOU organise, including Committee meetings, AGM and any other charity organised events. 

"You can require your hirers organising events to get their own NHS QR Code for their event and make it available for scanning at the event they are responsible for. In this case they SHOULD NOT use the QR Code for the Village Hall.

"You need to decide which system best suits you. IN BOTH CASES the manual collection of details of those attending must also be available and retained.

"You will see from Appendix M that new Hire Condition SC9 wording options have been provided covering this." 

7 July

We have received additional information following the government's major changes to the Health Protection Regulations on 4 July.

Most of the changes, especially to village halls advice, have already been anticipated in the government guidance and in our information sheet thanks to ACRE's close working with government departments.

However, it is important to note that while ACRE's guidance is information designed to assist with reopening, it must be considered alongside government guidance, which is now part of secondary legislation.

We understand that ACRE are again taking into account the changes and will be issuing another revised guidance document, which will be included on this page as soon as it is available.

ALSO, PLEASE NOTE: The organisers of activities who hire premises will need to carry out their own COVID-19 Risk Assessment. Appendix G can be adapted for this use. 

If you are a village hall member of Shropshire RCC and have any further questions, please contact our Village Halls Advisor Graham Betts - graham.betts@shropshire-rcc.org.uk

 

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