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Coronavirus: Information for Community and Village Halls

8th Jul, 2020

 

Guidance on reopening

During the Covid-19 crisis, support for village and community hall committee members has been available through our advisor, Graham Betts, and our national body ACRE (Action with Communities in Rural England).

Following on from the government’s announcement that that village and community halls are allowed to reopen if they wish to (as of 4 July), ACRE has produced detailed guidance for management committees to support the safe reopening of buildings.

Included in the guidance is a step-by-step approach, key considerations, a checklist and risk assessment template.

COVID-19 Information Sheet - Opening your hall after lockdown
Appendix A - Reopening checklist
Appendix B - Reopening questionnaire
Appendix C - Display poster
Appendix D - Management of Social Distancing at Community Facilities and Activities
Appendix E - Sample Special Conditions of Hire during COVID-19
Appendix F - Covid 19 Risk Assessment for Community Halls
Appendix G - COVID-19 Risk Assessment for hirers
Appendix H - Opening your Village Hall after lockdown
Appendix I -  Playground and Play Equipment signage
Appendix J - Performances in village and community halls
Appendix K - Indoor and outdoor exercise and sport
Appendix L - COVID-19 treatment plan

PLEASE NOTE: on 7 July we received additional information following the government’s major changes to the Health Protection Regulations on 4 July.

Most of the changes, especially to village halls advice, have already been anticipated in the government guidance and in our information sheet thanks to ACRE's close working with government departments.

However, it is important to note that while ACRE's guidance is information designed to assist with reopening, it must be considered alongside government guidance, which is now part of secondary legislation.

We understand that ACRE are again taking into account the changes and will be issuing another revised guidance document, which will be included on this page as soon as it is available.

ALSO, PLEASE NOTE: The organisers of activities who hire premises will need to carry out their own COVID-19 Risk Assessment. Appendix G can be adapted for this use. 

Financial support

The Retail, Hospitality and Leisure Grants Scheme is part of the Government's measures to help small businesses 'ride out' the effects of the Coronavirus pandemic and the impact of various levels of legislation brought in to deal with it.

Although the term 'business' is used, the Department for Business, Energy and Industrial Strategy has issued guidance to local authorities distributing the grants, clearly stating the charites that appear on the rating list are eligible for grants of £10,000.

The rating list is being only used to identify eligible applicants and has no other influence on whether a grant is given. Most, if not all, charitable village halls and community centres appear on the list and receive either 80% or 100% rate relief. Please note, this makes no difference and you will be eligible for this grant entitlement.

Applications must be made directly to Shropshire or Telford & Wrekin Councils via the following web pages:

https://www.shropshire.gov.uk/coronavirus/information-for-businesses-and-the-self-employed/covid-19-business-grant-schemes/

https://www.telford.gov.uk/info/20433/ways_to_reduce_your_business_rates/3657/retail_discount

This is important for your charity and Trustees must apply if they are to meet their legal duty to act in the best interest of the charity.

If you are a village hall member of Shropshire RCC and have any further questions, please contact our Village Halls Advisor Graham Betts - graham.betts@shropshire-rcc.org.uk

 

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01743 360641
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